Visitor management software has some very obvious advantages in terms of creating a professional first impression for anyone that visits your business, but it also has an important role to play in the event of an emergency. If an evacuation becomes necessary, it can ensure a consistent and immediate response to allow you to keep everyone within your business completely safe at the most important time.
Evacuation lists
As each visitor to your site needs to login through your visitor management software, you will have a real time list of exactly who is in the building, where they are meant to be and who they should be with. This can be accessed through a number of different devices, ensuring that anyone with responsibility for evacuations can view it at a moment's notice without the need to round up visitors' books from reception or complicated time sheets.
Evacuation points
If your building has more than one evacuation point, it can take time to work out if everyone has safely exited the building. Multiple registers will need to be checked and cross matched in order to work out if someone has not been accounted for, and in an emergency, delays like this can be extremely costly.
If all fire safety wardens have access to the same visitor management list from their own device, they can check off anyone who leaves the building, making it much easier and quicker to identify if anyone has been left behind.
Many visitor management programs also allow comments to be added to lists, which means that those checking the evacuation can leave notes on where a person might be, and continually update this for everyone to see, ensuring that correct information is communicated instantly.
Photograph recognition
New visitors and contractors will not necessarily be recognisable to those in charge of an evacuation, but visitor management software can help with this too. Photographs can be taken of each visitor on arrival and added to their profile, meaning it is much easier for people to tell immediately if the person in front of them is who they claim to be. It also allows emergency personnel such as fire officers to see a picture of anyone that is not accounted for.
Time saving
In an emergency evacuation, time is everything, and so it is important to have a system in place that allows everything to move as quickly and smoothly as possible, especially in large organisations, schools and colleges. Visitor management software provides information in an instant, which helps to speed up many of the processes involved in an evacuation. This means that if anyone is missing or in danger, help can be found for them much quicker than it would normally.
System integration
To make your emergency processes as efficient as possible, you could look at integrating your visitor management software into other systems such as your fire alarm, access control systems and security cameras. This allows a full picture to be built of where everyone was last seen.
It means alerts can be sent out through loudspeakers or even text messages, ensuring that everyone can be reached no matter where they are and can be told exactly what they need to do and where they need to go.
Visitor management software can play a huge role in the safety of everyone who enters your business. It allows for quick reporting and instant information so that help can be directed to the right places if it is needed. This will make any emergency evacuation much more efficient and helps to ensure that everyone is kept as safe as possible.
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